Hotwells House, Bristol

Cancellation Policy:-

What if I sign/signed my contract on or before the 31st July 2022?

Up to and including the 31st July 2022, you can sign your contract but then request to cancel within 3 days of signing your contract. This is known as your 3 day cooling-off period (as once you sign the contract and surpass this 3 day period, you're tied into the contract). To inform them that you wish to cancel, you must email them within your 3 day cooling-off period. The Sales Team would then check you're within your 3 day cooling-off period, and if you are, they'd let you know this and would send you a cancellation request form which you must print out, sign by hand, and return back to them.

If however you signed your contract on or before 31st July 2022, but you request to cancel outside of your 3 day cooling-off period, then you will be tied into the contract until a suitable replacement tenant is found and clause 9.3 in your contract is met. 

You would however still need to inform them that you wish to cancel, so please email them. The Sales Team would send you a cancellation request form which you must print out, sign by hand, and return to them.

What if I sign/signed my contract on or after 1st August 2022?

If you sign your contract on or after 1st August 2022, you will be immediately tied into the contract as they do not offer a cooling off period on or after this date. You will be unable to cancel your booking unless a suitable replacement student is found and clause 9.3 in your contract is met.

When will I be released from the contract?

You will only be released from your contract if one of the below options are met (and you're eligible for that option):

If you email them within your 3-days cooling-off period to inform them that you wish to cancel, and you have provided your signed cancellation request form which has been accepted by them

If a suitable replacement tenant is found and clause 9.3 in your contract is met

If you sign a new contract with them and you sign the new contract (and surpass the 3 days cooling-off period, if applicable)

If a suitable replacement tenant is found for your room (and clause 9.3 in your contract is met) before your contract start date, they will release you from your contract once the new tenant has signed their contract (and surpassed the 3-days cooling-off period, if applicable).

However, if a suitable replacement tenant is found for your room (and clause 9.3 in your contract is met) after your contract start date, they will release you from your contract from the date that the new tenants contract starts. This means that you'd be liable for the rooms rent up to the date that the new tenants contract starts.

To confirm, once a suitable replacement tenant has been found to take over your contract, there are a number of actions to be completed before they can release you from your contract. This is clause 9.3 as stated in your contract, but they've also included them below:

A replacement tenant has been found who has been approved by them as a suitable tenant

you have paid any administration fees owed to them for transferring your tenancy along with any rent owed on the room up to the end of your tenancy period

Paid any reasonable charges that are ascertained during an inspection of the flat and room at the end of your tenancy period

The new tenant has paid any deposit and any rent owing on the room

The new tenant has signed a tenancy agreement with them for a period that is equal to the rest of your fixed term

The new tenant has provided all documents required, including guarantor information if applicable

Failure of a new tenant signing a tenancy agreement for the room and fulfilling all criteria will mean you are liable for all rent on the room until the end date set out in the principals of your contract.

Special Circumstances (outside the scope of the above points):

1st Year Guarantee:

If you are going into your 1st year at university, and you unfortunately do not achieve the required grades for your course, you will be released from your contract providing they receive a cancellation request email and results evidence within 48 hours of your results being published. Your results supporting evidence can be supplied from UCAS or your college/university showing your full name and the results outcome. Please send your email (including the cancellation request and your results supporting evidence) to them. They'd also need you to complete a cancellation request form which they'd send across to you once you send them your cancellation request email. If they were able to release you from the contract due to this criteria being met, any deposit or rent payments already made will be refunded in full

International Students: 

If you are coming to study from outside of the UK, and you require a VISA for this study but your VISA application is unfortunately denied, then you are able to cancel your contract as long as your contract has not yet started. You will also need to provide one of the following as supporting evidence, and there will be no penalty for your cancellation:

1) Confirmation of your VISA rejection or

2) Confirmation of failure to gain University place

They would still need you to email them stating your cancellation request and evidence to them. You'd also need to complete a cancellation request form which they'd send across to you once you send them your cancellation request email. If they were able to release you from the contract due to this criteria being met, any deposit or rent payments already made will be refunded in full

Cancellations during tenancy period:

They are unable to cancel any contract after its start date unless a replacement tenant is found (and clause 9.3 in your contract is met) as detailed above. You'd be liable for the rooms rent up to the date that the new tenants contract starts. All cancellation requests should be submitted to your site team using their cancellation request form, which you can request from your site team.