Polhill Park

   Cancellation Policy:-

1. Unless you have already collected the keys to the accommodation, you may cancel your booking by writing or sending an e-mail to us, at any time during the 7 days after they send you an e-mail confirming your booking is complete (the 7 Day Cooling-Off Period). If you do that, you will not be charged and they will return your deposit or any Advance Rent Payments you have made.
2. Provided the 7 Day Cooling-Off-Period has expired, you will have to pay all amounts due under your Tenancy Agreement unless a replacement Tenant is found for your Room or you enter into a new Tenancy. If a replacement Tenant is found for your Room before your start date, they will release you from your Tenancy Agreement on the date seven days after the new Tenants Tenancy Agreement is signed. If a replacement Tenant is found for your Room after your start date, they will release you from your Tenancy Agreement from the start date of the replacement Tenant's new Tenancy Agreement. If you have occupied the Room prior to this, you will be charged 50.00 to cover our costs of preparing the Room for the replacement Tenant.
3. No Place No Pay applicable to 1st year students only. If you are a prospective first year undergraduate student and your offer of a place at your preferred University/Higher Education Institution is withdrawn by the University/Higher Education Institution as a result of you not achieving their required entry grades, you may be eligible to be released from this agreement. You may also be eligible to be released from this agreement if you are a prospective first year undergraduate student and you choose to go to a different University because you have exceeded your expected grades. To apply to be released from this agreement in the circumstances referred to above, you will need to supply us with a copy of:
   1. a written rejection letter from your chosen university/college or UCAS or a screen shot of your UCAS status which confirms that the required results were not achieved; or
   2. a copy of the proof of acceptance of your new university by UCAS adjustment.
4. These document(s) must be received by us within 7 calendar days from the date your results are published. Please email the documentation. On receipt of the required documentation it will be verified and, provided they are satisfied, they will cancel your agreement and refund any deposit or advance rent paid in full.
5. 31 May Cancellation Promotion: if you book a room with Property for the 2021/22 academic year by 31 May 2021, you can cancel your booking before this date without penalty by emailing

International Cancellation Policy:- Once a booking is processed, the student has 7 days to accept the offer. It means for the student and the guarantor to accept the contract and pay the GBP 250 advance rent payment. (For bookings in England only. No Advance Rent Payment is required for bookings in Scotland).Once these steps are done, the booking is completed. If one of the step is not completed within these 7 days, the offer will expire. If the student still wants a room, they can re-process a booking, but they cannot guarantee that the same room or the same price will be available. Once the booking is completed, the student has another 7 days to change their mind and cancel their booking without any reasons. This is called the cooling-off period. Past these 7 days, the student remains liable for the rent for the whole length of the tenancy unless they want to cancel with one of these 3 conditions:

• No Place No Pay: if the student fails their exams or is rejected by the UK University, the student needs to send us the university rejection letter, or proof that the exam results don't meet the requirements of the university, and they will cancel the booking and refund the money to the student. The student must send us the proof documents within 7 days of receiving them. This policy is valid until the 15th September.
• 31 May Cancellation Promotion: if the student books a room with Property for the 2021/22 academic year by 31 May 2021, the student can cancel their booking before that date without penalty.
• No Visa No Pay: if the student doesn't get their visa to come and study in the UK, the student must send us the visa application rejection letter within 7 days of receiving it and they will cancel the booking and refund the money to the student. This policy is valid until the 15th September.
• No ATAS certificate, No Pay: Some international students coming to the UK to study in very specific fields need to apply for an ATAS certificate. (Academic Technology Approval Scheme). If a students ATAS certificate application is rejected they will cancel the booking and refund the money to the student. The student must send us the ATAS certificate application rejection letter within 7 days of receiving it and they will cancel the booking and refund the money to the student. This policy is valid until the 15th September.

The cancellation requests along with the proof documents must be sent by the student, from the email address they have registered their account with Property. The email must be sent either from the student to the agent, and then the agent contacts our teams. Or the student can directly email 

Replacement tenant found: if the student finds a replacement tenant to take over his room with the same tenancy length and same weekly rate, they can process the booking for the new student, and once the offer has been accepted by the new student and his guarantor, and that they have paid the GBP 250 (if applicable), they will release the original student from their contract. Passed the 15th September, the No Place No Pay and No Visa No Pay do not apply. The student remains liable for the rent unless they find a replacement.