Alma Place, Belfast

For 25-26 AY & 26-27 AY: 

1. To secure the booking an advance rent payment of £150 will be due at the time of completing the application.

2. This amount will get credited against the first rent instalment.

For 26-27 AY:-

1. The first instalment/full payment is due on the 1st August 2026. The subsequent instalments are due as detailed in the Tenancy Agreement.

2. You will only be able to check in once the booking has been countersigned and the payment has been completed to the property.

For 25-26 AY:

1. Payment in full. 

2. Payment in instalments.  

Please note: 

1. The first instalment/full payment is due on the 1st August 2025. The subsequent instalments are due as detailed in the Tenancy Agreement. 

2. You will only be able to check in once the booking has been countersigned and the payment has been completed to the property.

Credit card, debit card and bank transfer.

For 26-27 AY:-

Not required if you are paying the full rent upfront

1. All applicants are required to nominate a guarantor—someone over 18 who agrees to meet all obligations set out in the Occupancy Agreement.

2. The guarantor cannot live with you (unless they are your parent or guardian) or live in another property managed by them.

3. The guarantor must:

• Pay rent if it is unpaid by the tenant

• Cover any costs resulting from breaches of the tenancy

• May be contacted if the tenant is involved in serious antisocial behaviour

4. To qualify, guarantors must provide:

• Photo ID (e.g. a valid passport)

• Proof of residence (e.g. a recent utility bill or bank statement dated within the last 3 months) Failure to provide suitable documentation will result in the guarantor being declined.

For 25-26 AY: 

1. All applicants are required to nominate a responsible person to act as a guarantor. The guarantor must be based in the UK, be over 18 years of age, and cannot be someone living with the applicant (other than parents or guardians) or in other accommodation managed by them. 

2. The guarantor must meet all obligations set out in the Tenancy Agreement, including guaranteeing the payment of rent if not paid by the tenant and covering any costs arising from breaches of the tenancy. Property team may also contact the guarantor if the tenant has been involved in serious incidents of antisocial behaviour. If the tenant falls into arrears or breaches any obligations of the Tenancy Agreement, the guarantor will be contacted to ensure the breach is rectified. 

The guarantor will be required to provide proof of: 

a] Identity – e.g., a valid passport. 

b] UK residence – e.g., a bank statement or utility bill dated within the last 3 months showing a UK address. 

c] Income – e.g., a payslip or a letter from their employer confirming income. 

3. Failure to satisfactorily provide these documents will result in the nominated guarantor being declined.

For 26-27 AY:-

1. If you booked online or by phone and have not viewed the accommodation in person, you have a 72-hour cooling-off period after booking (reduced to 24 hours from 1st August 2026).

2. During this period, you may cancel your booking provided you have not moved in.

3. To cancel, please email the Residents’ Team with the subject line: “Cooling Off Period Cancellation.”

4. Refunds will be processed within 10 working days.

For 25-26 AY:

1. If you cancel your booking prior to the agreement being executed, your Advance Rent contribution will be returned. Once your booking is executed the property operates a 72 hour “cooling off” period up to the 31st July so if your circumstances change you can cancel your booking subject to you having not moved into the property yet. 

2. To cancel your booking please email the Residents’ Team within 72 hours of receiving your ‘Lease Agreement Executed’ email. You will then be refunded your advance rent contribution payment. This may take up to 10 working days to reach your account.  

Please note: From the 1st August 2025 the “cooling off” period is reduced to 24 hours.

For 26-27 AY:-

1. After the cooling-off period, you may cancel before the tenancy start date only if you are unable to obtain a visa to enter the UK.

2. Please provide supporting evidence (e.g. visa refusal) to your Residents’ Team within 72 hours of receiving it.

3. Your advance rent payment will then be refunded.

4. If you receive this notification after your tenancy start date, you remain responsible for rent payments up to the date you provide evidence and we confirm your release.

5. No other cancellation requests will be accepted before or during the tenancy.

For 25-26 AY:

1. Once the “Cooling Off” period has expired, you can cancel your booking prior to the tenancy start date if: 

You do not have a visa to enter the UK

2. In these circumstances, please provide evidence (Visa refusal documentation) to the property within 72 hours of being notified.  

Note: 

1. This policy is only valid till the contract start date, post that the student will be liable to find a replacement. 

2. If you not receive notification of this criteria until after the tenancy start date, you will be responsible for all rent payments up to the date you provide them with confirmation documentation from the relevant authority and they reply to confirm the release date with you.

For 26-27 AY:-

1. After the cooling-off period, you may cancel before the tenancy start date only if :

• You did not receive the required grades to attend your chosen university

• You failed to achieve the grades needed to continue your studies

2. Please provide supporting evidence (e.g. UCAS notifications) to your Residents’ Team within 72 hours of receiving it.

3. Your advance rent payment will then be refunded.

4. If you receive this notification after your tenancy start date, you remain responsible for rent payments up to the date you provide evidence and we confirm your release.

5. No other cancellation requests will be accepted before or during the tenancy.

For 25-26 AY:-

1. Once the “Cooling Off” period has expired, you can cancel your booking prior to the tenancy start date if: 

a) You have not acquired the grades to be offered a place at the chosen university. 

b) You have failed to achieve the grades to continue your study at university. 

2. In these circumstances, please provide evidence to the property within 72 hours of being notified.  

Note: 

1. This policy is only valid till the contract start date, post that the student will be liable to find a replacement. 

2. If you not receive notification of this criteria until after the tenancy start date, you will be responsible for all rent payments up to the date you provide them with confirmation documentation from the relevant authority and they reply to confirm the release date with you.

For 26-27 AY:-

1. If you wish to end your license to occupy early, you may find a replacement licensee acceptable to the landlord.

2. The new licensee will sign a new agreement, which may be at a different rent to match the current market rate.

3. Before we accept a replacement:

• Your rent account must be fully up to date

• Any rent owed up to your leaving date must be paid Once the replacement licensee has signed and paid, they will assume responsibility for all future rent and obligations.

4. Until then, you remain responsible for the rent until the original end date.

For 25-26 AY:-

1. Once your cooling off period expires, you lose the right to cancel your tenancy. You are liable for the full rent until you find someone to take up a new tenancy with the Landlord for remaining term you no longer wish to have your tenancy for. 

2. If you find a replacement, the property will need to do some basic checks to confirm their eligibility to enter into the contract. 

3. Only when a suitable replacement has been found and they have completed their tenancy and paid any rent due, you will be released from the tenancy agreement. 

Note: There will be certain charges incurred in this case.