Host Student Apartments, Birmingham

All of their rooms are for single occupancy only.

They look at the room type you have requested, your year of study, gender and any other preferences.The property will try to allocate you to a flat that is suitable to your situation and preferences. However, it is not always possible for them to meet your requests.

There is a section on your application form where you can state any preferences. Whilst they will do what they can to try to meet your requests, they cannot guarantee room type, flat type, location or the profile of the other residents in your flat.

Yes, it is possible for you to stay at property throughout your studies. Bookings are taken on a first come first served basis so be sure to re-book as soon as possible.

A copy of the standard tenancy agreement can be downloaded from website. All residents will receive a copy of their tenancy to keep upon arrival.

A copy of the standard tenancy agreement can be downloaded from website. First years booking through University of Birmingham will have a slightly different agreement. All residents will receive a copy of their tenancy to keep upon arrival.

If you cancel your contract before the contract begins you will be subject to their cancellation terms and charges. First-year students booking through University of Birmingham will have different cancellation terms. Cancellations will only be accepted upon receipt of a completed cancellation form. Contact the management office to request a form.

If another tenant is found to take over your tenancy property will agree to release you from your contract. You will be required to pay an administration charge. You must vacate your room and return the keys to the management office. You will be refunded any overpaid rent after you have moved out. This refund will be calculated based on the date the new tenant takes up occupation of the room not the date you move out. Should no replacement tenant be found for your room you will be liable for the rent for the duration of your tenancy agreement.

Make sure you bring your accommodation booking confirmation with you as well as some form of ID. If you have been asked to bring any additional items when making your booking make sure you have them with you as you will need to produce them before your keys will be issued.

The property has very limited parking on site. Arrangements for moving in will be explained to you via email shortly before your move in date.

The property has staff on site 24 hours a day. At the start of contract, they have extended opening hours and you are advised to arrive when the office is open. However, if you arrive when the office is closed, instructions outside their office will advise you how to contact the member of staff on duty.

You will be welcomed on arrival in their management office by a member of staff. With their first-year contract Student mentors and RA Representatives from the University of Birmingham help out too. You will be asked to sign a fire safety agreement and provide any documents that are outstanding from you. After this, they will issue you with a welcome pack which contains all the information you need to live at property and you will be shown to your room.

Part of the university experience is meeting people from different backgrounds, interests and cultures. They hope that you will enjoy the diversity of university life however, should you be unhappy it is worth spending some time talking to your flatmates to try to come to some mutually agreeable solution. It is usually not possible for a room move unless an empty room is available. It is important to remember that moving to university is a stressful time and the initial teething problems are usually resolved within the first few weeks.

It is not usually possible to change rooms after you have arrived. All rooms are allocated on a 44 0r 51 week contract and unless another resident also requests a room swap they would be unable to change your room.

Accommodation is available throughout the summer period so it may be possible for you to move in early provided you book in advance.

All flats come with a cooker, hob, microwave, toaster and kettle provided. They also supply an extensive kitchen pack which includes cutlery, crockery and pans for you to use.

Bedding is not supplied by property, so you will need to bring your own or purchase a bedding pack prior to coming to University. 

All flats have a direct dial telephone supplied within the hallway. Calls between flats, to the management office and between most other property sites are free. To call out, residents are provided with an individual pin on request, call credit is purchased in advance and calls are charged on a pay-as- you-go basis provided by their internet server Ask4.

A 100Mb broadband connection is provided to every room at property free of charge. Their provider also offers residents additional add-ons for TV, gaming and back-up. All residents wishing to use the internet services must sign up to the terms and conditions of use.

You can connect via Wi-Fi or a Cat 5 patch cable – if you don’t have one, you can buy one from the reception. You can connect to the internet via Wi-Fi throughout the hall with the speed up to 30Mb/s. Alternatively, a Cat 5 patch cable will be required to connect to the internet with the speed up to 100Mb/s.

TVs are provided in the lounges of each flat and each Studio flat.

The property has a selection of TV channels from Freeview and Sky.

An external bike storage area is located between blocks and storage is at the owners’ risk. No bikes may be stores within the flats.

No. No pets of any type are permitted at property.

You are responsible for ensuring that you leave your room and flat in the same condition that is was given to you. You will be asked to complete and return an inventory to record the condition of your room upon arrival. Marks on the walls and furniture, including those caused by blu-tac, white-tac or pins will require painting once you have left and you may be charged in line with their advertised schedule of charges.

All their residences are staffed 24-hours a day, 7 days a week by trained caretakers or security guards. The management office is open Monday – Friday 9am to 5pm.

The management office is open Monday – Friday 9am to 5pm.

They provide 24-hour security with CCTV, electronic access control and a member of staff on site at all times. Their residents also have a responsibility for ensuring the site is kept secure and are asked to ensure the accommodation remains safe by not allowing access to non-residents and reporting anything suspicious to staff immediately.

To report your maintenance, you will need to log in to the portal and click onto maintenance. You will then need to describe the nature of the issue.

Once you have reported the maintenance issue, it will be logged on the portal. Their caretakers will then view the maintenance report on a daily basis. They will attend as soon as possible to make the necessary repairs.  Occasionally, it will not always be possible to complete the repair on the first visit and a subsequent visit may be necessary. Repairs are responded to on a priority basis, please be aware that it may not be possible to attend to your problem the same day you report it, especially at busy times of the year.

If you have a maintenance problem that needs urgent assistance when the management office is closed you should contact the member of staff on site. The phone number is provided within your welcome information and notice boards within your flat. The caretaker will respond to your problem and do whatever is possible to resolve the issue, but it may not always be possible to complete the repair out of office hours.

A laundry is provided with washers and dryers on site by Circuit Laundry. More information on the equipment is available within your welcome pack.

Pigeon holes containing your post are located within reception. You can collect your post during office opening hours. Parcels and recorded mail will be signed for by staff without liability.

It is the residents own responsibility to clean their rooms and they share responsibility for the communal area of the flat. Management staff will conduct monthly inspections and you are expected to ensure that your room and flat is clean on these days. Failure to meet the required cleanliness standards will result in external cleaning contractors being brought in, the cost of which will be passed onto the resident(s). At the end of the tenancy the bedroom and flat must be returned in a good, clean condition to avoid cleaning charges, again it is the responsibility of all residents to ensure the kitchen and lounge are clean. The block stairways are regularly cleaned by staff.

Smoking is not permitted in any area within property; this includes bedrooms, stairways and external courtyard areas.

Occasional overnight guests are permitted provided your flatmates agree. All overnight guests must be signed in at reception for safety, security and so that staff know who is on site in the event of an emergency. You must accompany your guests at all times whilst they are on site and you are responsible for their behaviour.

No, property does not have guest rooms.

There is no parking at property.

Their accommodation has gates at the entrances to ensure that only residents have access to the site. Visitors will need to contact reception or yourself to gain access. All visitors should be signed in at reception, this is for reasons of safety, security and to ensure that in the event of an emergency, management know who is on site. Visitors must be accompanied by residents at all times whilst on site.

They hope that you never have any reason to be dissatisfied with the service they provide you. However, if you have any issues that you would like to bring up with them please contact a member of staff in your management office who will endeavor to resolve the problem for you.

You can pay your rent by credit/debit card either at reception or via the online housing portal. It is also possible for payments to be made by bank transfer but you will need to make arrangements with the management office for this as usually your rent will be automatically taken from the details you provided upon booking. You can choose to pay your rent in one payment on the due date they have in place before the contract starts, or you can choose to pay in 3 instalments on the due dates they have in place. If you choose to pay in instalments, all tenants will require a UK based Guarantor. The guarantor needs to be either in full-time employment, self-employed or in receipt of a state/private pension. Payments can also be made on a monthly basis, however, you will need to use Housing Hand as their trusted Guarantor Service.

If you do not live in the UK and do not have a UK guarantor, you will need to pay for your rent in full. You can arrange to do this either by credit/debit card, international cheque or bank transfer. Please be aware that if paying by cheque or bank transfer the bank will usually deduct charges from the amount you send them and you will need to pay the amount due before you can move in.

All UK students can choose to pay in instalments as long as they can provide a UK guarantor. If you cannot provide a guarantor you will need to pay the full year rent upon booking your accommodation.

Please note that they don’t wait on student loans at property and payments will need to be made on the due dates.

If you are having financial difficulties you should contact a member of the management immediately. Failure to do so could result in interest charges being added to your account if you fail to pay on the due dates as well as legal proceedings being started against you and where applicable, your guarantor. Management staff can usually advise you of where to go to get additional financial help which will assist you in meeting your financial obligations.

You can update your card information via the online portal – payments are not taken automatically.

The propertycannot accept foreign currency or travellers cheques as payment. The safest and simplest way for international students to make a payment is by Credit/Debit card or bank transfer.

Contact a member of the management team who will be able to advise you of payment amounts and dates due.

If you don’t pay your rent daily interest may be added to the amount you owe to Your guarantor will be contacted and will be asked to pay the amount that you owe. Management will commence legal proceedings against any resident who fails to pay the rent due. These proceeding will also include action against the resident’s guarantor.

Provided you are a student in full-time education you will be exempt from council tax.

Their rents are inclusive of electricity consumption up to the value of £300 per room. Statements are issued monthly and should your share of the charges incurred by the flat exceed this allowance you will be required to make additional payments for the additional electricity consumed. No charge is made for water consumption. There is no gas at property.

A 100Mb connection is provided to your room free of charge. Should you wish to upgrade to a faster connection you should contact their internet provider and payments can be made online.

The property do not supply TV licences for the television supplied in the studio/lounge area or bedroom area of your flat. Please contact TV Licensing for further details.

Contents insurance is automatically included with your rent. The property is working in partnership with Cover4insurance.com and their student insurance, Cover4Students, to provide some cover for the contents inside your room. You don’t need to do anything to activate this cover, but it is important for you to check and ensure that you fully understand the protection provided and whether it is sufficient for your needs. 

• Check your level of cover
• Review key exclusions and limitations
• Check your policy excess
• Learn how to make a claim
• Extend and personalise your cover to protect additional items such as bicycles, musical instruments and photographic equipment

You are expected to ensure that your room and flat are returned at the end of your contract in good condition. You must make sure that all areas within the studio/flat are cleaned thoroughly and that all rubbish and unwanted items are removed from the studio/flat to avoid any charges being incurred. Damage to the studio/flat or missing items will be charged for in accordance with the publicised charges in reception. You must ensure that all outstanding invoices are settled prior to your departure. A final room and bedroom check will be completed at the end of the tenancy once the student has moved out and you will be notified and invoiced for any damages.

During office hours, they should be returned to the management office. If you move out when the office is closed you should put your keys in an envelope with your name and room number clearly marked on it, and return them to the member of staff on duty.

To take out a tenancy with them you need to be eligible for council tax exemption. This applies to all full-time students and some part-time students. If you are unsure your university or college should be able to advise you whether you are exempt.